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The Importance of Catering Business Data Management

BY Rebecca | 12 January, 2021 | no comments

There are many distinct reasons highlighting the importance of proper data generation and management for anyone running a catering business, but the confluence of all these reasons comes down to better management of the business itself. Optimising the bottom line ultimately comes down to being able to make sense of the numbers around the business’s operation, but you need to know exactly where to look for that data, how to generate it if needs be, and then finally how to interpret and use it to make decisions.

Catering business data gathering and storage

By default, whether you’re running a restaurant or a catering business, data around the operational process will naturally be created in a number of standard ways. For instance, you will have a system for capturing orders, but looking up the value chain, you will have systems in place to capture information around ordering ingredients and other raw materials, as well as what your overheads are, etc.

Basic accounting comes into play, with some commercially available essential data-handling points like a POS. Basic bookkeeping comes into play as well, in whatever rudimentary or sophisticated way.

Catering business data generation

There’s another flavour of data associated with a services business such as a restaurant or a catering business. This is data that you either go out of your regular way to generate, or you seek to interpret in a way that can benefit the operation of the business. We’re talking here the likes of keeping score on when there’s a peak in business, i.e. when are all or most of the tables occupied in the case of restaurant?

In the case of a catering business, it would be something like asking when there are more inquiries for the catering service, like over some kind of festive season, etc…

Comprehensive solutions

When data collection, storage and handling become a lot more purposeful in this manner, the need for a more comprehensive data management solution becomes ever more apparent. You get into some specialised territory as a result, but fortunately there are some specialist catering business software solutions available on the market. The best of these solutions fit in perfectly with any catering business that has the makings of a successful enterprise, simply because its array of features are built to complement a service business such as a restaurant or catering operation.

You wouldn’t need to be an accounting and inventory expert, for instance, to benefit from integrating features into your operation such as digitally handling orders, managing inventory, managing event management data, invoicing, etc…

Business process optimisation

It’s all about choosing the right software so that your integration thereof takes nothing away from the attention you need to invest into your core business operations. This is where the optimisation of the business process proves to be an invaluable feature, because then you can take one look at something like the fees associated with the payment processor you’re using, compare it with the fees offered by another, and effectively save a few pence per transaction with one decision to change payment processors.

That’s just one of many examples of how catering business-specific software can help you gain value out of the importance of proper data management.


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